Before arrival
Provide a clear address, entrance, reporting time and named contact through an approved channel. Explain whether the plan is provisional or confirmed and how changes will be communicated. Ask the person to raise practical questions early. Avoid sending resident lists or clinical information with a general welcome message.
At the beginning
Allocate time for local orientation and clarify the person’s role, supervision and limits. Point to the approved procedures for accessing systems, reporting concerns and asking for assistance. A familiar job title does not establish familiarity with a particular workplace. If required orientation cannot be provided, escalate the issue rather than simply ticking a box.
After the first assignment
Ask what was difficult to find and what information arrived too late. Record improvements to the welcome process, not sensitive details about patients or informal judgments about a person. Make the revised brief available to the next appropriate colleague. This is preparation guidance; the employer remains responsible for its actual onboarding and practice requirements.
Sources and scope
Editorial approach and corrections